ONTRAPORT CAREERS
OPERATIONS
Get Stuff Done. Empower Our Team to Do the Same.
 


Things move fast at ONTRAPORT — which means we rely on our Operations unit to keep everything in motion.

Within the Operations unit, our Finance and Accounting team handles the books to keep the team ready to take on bigger and better projects, while our IT Team makes sure everyone has the hardware and the software they need to be productive. Our Talent Acquisition and Development team handles recruiting, administers our extensive benefits package, and promotes ongoing professional growth opportunities. Our Events and Facilities team, Compliance experts and Office Managers are ready to take on anything — and they serve as the glue holding everything together.


Available positions:
Food and Beverage Assistant
Lead Teacher - Childcare Center
Director - Childcare
Lead Teacher - Childcare Center

JOB DETAILS
Overview
As Lead Teacher at the Ontraport Childcare Center, your goal will be to care for your community through providing a safe and stimulating environment for children to learn and grow. The Childcare Center is one of the most important benefits at Ontraport to ensure our staff and their children are happy, healthy, and able to learn and grow. This full-time role will report to the Director - Childcare to ensure we provide a nurturing and safe environment for all children.
DUTIES
Work effectively with all childcare staff.
Demonstrate deep understanding of and commitment to the company and childcare values.
Ensure all classrooms provide stimulating environments, predictable yet flexible schedules and routines, and an age appropriate curriculum that inspires child initiated play and learning.
Enfore program-wide policies and communicate proactively with parents and staff.
Use Google Suite to communicate,  complete administrative tasks and maintain records
Provide resources to parents regularly.

Work with the Director to ensure the child development center continually meets all rules and regulations set forth by the State of California, Department of Social Services, Community Care Licensing Division.

Assist with new parent orientations and ongoing annual orientations.

Engage in ongoing education opportunities.

Requirements
Must be available Monday-Friday varying hours between 7:30 am - 5:30 pm.
BA in Early Childhood Development or related field.

2 or more years of experience.

Infant, toddler and preschool experience.
Strong  interpersonal skills to support strong relationships with staff and parents
Must maintain a current Teacher, or Master Teacher permit. 
Exceptional organizational and communication skills. 
Valid CPR Certification.
Contribute to a positive work environment.
Familiarity with Google Suite, especially Google Calendar.
Physical Demands


Must be able to remain standing, sitting or walking for long periods of time. The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc. Occasionally operates a computer and other office productivity machinery, such as a mouse, keyboard, copy machine and computer printer.

Must be able to lift up to 50 lbs and stand for up to 8 hours a day.
Must be able to Stand, Walk, Sit, Bend, Crawl and Crouch.
Must be able to reach above shoulder level.
Must have fIne hand dexterity, be able to twist hand, be able to use simple grasping, power grasping, and light lifting (< 20 pounds) and these actions will occur frequently.

Continually able to observe and respond to children’s needs, emergencies and/or conflicts that might occur during the day (inside or outside environment).
Continually able to kneel down to maintain eye contact at child’s level.
Continually able to sit on the floor to work with children.
Continually be able to react to a child that is 20 to 30 feet away within 30 seconds.
Continually able to carry a child (1 to 40 pounds), up to 50-100 feet.
Continually able to respond to children’s first aid needs (inside and outside) which may include cuts, bruises, blood/bodily fluids.
Continually able to communicate clearly and calmly to children, parents and co-workers.
Continually able to deal effectively with the stress involved in working closely with children, parents and co-workers.
Continually able to do fine and medium hand manipulation.


Director - Childcare

JOB DETAILS
Overview
As Director - Childcare, your goal will be to care for your community through managing and growing our Childcare Center. The Childcare program is one of the most important benefits at Ontraport to ensure our staff and their children are happy, healthy, and able to learn and grow. This full-time role will oversee the childcare staff and manage compliance while ensuring we provide a nurturing and safe environment for all children.
DUTIES
Recruit and retain a talented team though thorough hiring, orientation and training.
Grow a professional learning community that instills a deep understanding of and commitment to the company and childcare values.
Ensure all classrooms provide stimulating environments, predictable yet flexible schedules and routines, and an age appropriate curriculum that inspires child initiated play and learning.
Implement program-wide policies and communicate proactively with parents and staff.
Use Google Suite to communicate,  complete administrative tasks and maintain records
Provide resources to parents regularly.

Ensure the child development center continually meets all rules and regulations set forth by the State of California, Department of Social Services, Community Care Licensing Division.

Conduct new parent orientations and ongoing annual orientations.

Manage scheduling and staff coverage.

Provide mentorship to staff and find ongoing education opportunities for all team members. 

Requirements
Must be available Monday-Friday varying hours between 7:30 am - 5:30 pm.
BA in Early Childhood Development or related field; MA preferred.

3 or more years of management/ leadership experience

3-5 years of infant, toddler and preschool experience.
Strong leadership and interpersonal skills to support strong relationships with staff and parents 
Must meet Director qualifications required by the State of California Physical Requirements. 
Exceptional organizational and communication skills. 
Ability to prioritize and adapt.
Contribute to a positive work environment.
Familiarity with Google Suite, especially Google Calendar.
Physical Demands


Must be able to remain standing, sitting or walking for long periods of time. The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc. Occasionally operates a computer and other office productivity machinery, such as a mouse, keyboard, copy machine and computer printer.

Must be able to lift up to 50 lbs and stand for up to 8 hours a day.
Must be able to Stand, Walk, Sit, Bend, Crawl and Crouch.
Must be able to reach above shoulder level.
Must have fIne hand dexterity, be able to twist hand, be able to use simple grasping, power grasping, and light lifting (< 20 pounds) and these actions will occur frequently.

Continually able to observe and respond to children’s needs, emergencies and/or conflicts that might occur during the day (inside or outside environment).
Continually able to kneel down to maintain eye contact at child’s level.
Continually able to sit on the floor to work with children.
Continually be able to react to a child that is 20 to 30 feet away within 30 seconds.
Continually able to carry a child (1 to 40 pounds), up to 50-100 feet.
Continually able to respond to children’s first aid needs (inside and outside) which may include cuts, bruises, blood/bodily fluids.
Continually able to communicate clearly and calmly to children, parents and co-workers.
Continually able to deal effectively with the stress involved in working closely with children, parents and co-workers.
Continually able to do fine and medium hand manipulation.


Food and Beverage Assistant

JOB DETAILS
Overview
As Food and Beverage Assistant, your goal will be to care for your community through implementing our Food and Beverage program. The Food and Beverage program is one of the most important benefits at Ontraport to ensure our staff are happy, healthy, and able to take on their day. This part time role will assist the Office Manager in executing all Food and Beverage responsibilities.
DUTIES
Coordinate food preparation
Complete set up for on site food 
Ensure that food quality and safety standards are maintained on-site to achieve the highest public health standards and reduce the risk of foodborne illness
Responsible for for the cleaning of all equipment, including event equipment
Responsible for food presentation, and overseeing distribution of meals at specific times
Stocking all fridges/taking food and beverage inventory/advising on order adjustments

Beverage production and service, including coffee preparation, iced tea, fruit water

Stocking and cleaning of glassware and plates, bussing dishes and wiping tables

Ensure proper rotation and management of perishable and sensitive ingredients

Wash, dry and restock dishes, cooking equipment, prep and service spaces

Set up and maintain clean and organized prep and service spaces
Serve as an effective team member 
Accept special assignments, job rotation and reassignment as needed within Dining Services
Facilitate Team work and team spirit among staff and managers
Develop, promote and adhere to safety rules, standards or techniques as an integral part of business ​​​​​​​​​​
Requirements
Must be available for varying hours between 7:30 am - 5:00 pm.
Must posses basic culinary experience

Must be comfortable with knife handling, knife safety, be able to chop, slice, dice quickly and efficiently

Able to wash dishes, take garbage and recycling out, keep kitchen   and other areas clean and sanitized. 
Ability to organize and simplify
High School Diploma or equivalent education
Previous catering experience or event management experience
Ability to prioritize and make adjustments for last minute events
Ability to communicate well and work effectively with staff
Familiarity with Google Suite, especially Google Calendar
Physical Demands

Must be able to remain standing or walking for long periods of time. The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc. Occasionally operates a computer and other office productivity machinery, such as a mouse, keyboard, copy machine and computer printer.

Must be able to  lift up to 50 lbs and stand for up to 8 hours a day. 
Must be able to Stand, Walk, Sit, Bend, and Crouch, reach above shoulder level frequently.
Must be able to kneel or crawl, reach above shoulder level.
Must have fIne hand dexterity, be able to twist hand, be able to use simple grasping, power grasping, and light lifting (< 20 pounds) and these actions will occur frequently.
Must frequently engage in light pushing/pulling (< 20 lbs of force), and moderate pushing/pulling (20-50 lbs of force)
Must occasionally be able to engage in Moderate lifting (20-50 pounds), and heavy pushing/pulling (>50 lbs of force).

Occasional exposure to excessive noise
Occasional exposure to moving machinery
Occasional exposure to marked changes in temperature and/or humidity
Occasional exposure to dust, fumes, radiation, microwave
Occasional work in confined quarters.


Staff Accountant

JOB DETAILS
Overview

The Staff Accountant will have a significant impact on the Finance department. This role will be responsible for ensuring that all transactions entered into Ontraport’s accounting system are accurate, categorized correctly and reconciled each month. Additionally this role will manage daily transactions, weekly accounts payable, affiliate payments, and assist with monthly account reconciliations. In addition, this role will manage payroll. This role will report to the CFO.  
Duties
Import/sync revenue report into the accounting system and ensure that “other revenue” does not have items that should be classified to a different revenue account
Import/sync banking accounts into accounting system and ensure that all transactions are mapped to the correct category
Import/sync credit card transactions to the correct category
Whenever possible set new “memorized vendors to automatically map transactions to the correct category
Manually enter transactions for accounts that aren’t able to be synced or imported
As new accounts are set-up, ensure that the import/sync process is fully functional
Serve as the first point of contact and customer service any accounting tickets related to outside vendors.
Collect W-9 as needed, and maintain communication with vendor for payment dates and terms
Enter all new vendor details and information into accounting system, and maintain vendor files
Complete weekly Accounts Payable process including: entering invoices into accounting system, completing weekly AP report, preparing cash disbursements, and setting-up recurring credit card payment whenever possible
Work with Compliance Manager to execute weekly affiliate payments each Friday. Issue manual affiliate checks as needed based on manager approvals
Enter all executed payments into the accounting system
Reconcile all bank accounts/ credit cards to accounting system each month to ensure all transactions have been accurately imputed
Work with credit card holder to completed all necessary reconciliations
Provide employees that manage budgets with a reconciliation for against their monthly statement
Coordinate with the Controller as needed to complete any other reconciliations in the chart of accounts
Assist in the preparation of financial reporting such as requested
Additional Duties
Proactively improve all systems and processes on a continual basis
Participate in reviews
Requirements
2-3 Year Accounting Experience
BA/BS degree in Accounting or Finance required, or high school diploma with equivalent experience.
Proficient in Microsoft Office, Word, and Excel. 
Experience with payroll processing and/or Netsuite preferred
Physical Demands

Must be able to remain in a stationary position for long periods of time. The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc. Constantly operates a computer and other office productivity machinery, such as a copy machine and computer printer.

Must have a high level of computer literacy. Role includes repetitive movement of hands and fingers for long periods of time – typing and/or writing.
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