ONTRAPORT CAREERS
OPERATIONS
Get Stuff Done. Empower Our Team to Do the Same.
 


Things move fast at ONTRAPORT — which means we rely on our Operations unit to keep everything in motion.

Within the Operations unit, our Finance and Accounting team handles the books to keep the team ready to take on bigger and better projects, while our IT Team makes sure everyone has the hardware and the software they need to be productive. Our Talent Acquisition and Development team handles recruiting, administers our extensive benefits package, and promotes ongoing professional growth opportunities. Our Events and Facilities team, Compliance experts and Office Managers are ready to take on anything — and they serve as the glue holding everything together.


Available positions:
Facilities Manager

JOB DETAILS
Overview


The Facilities Manager will organize and oversee facility maintenance, complete a variety of tasks related to office maintenance, and plan and execute office renovations. The Facilities Manager will frame the value of facility initiatives and articulate this value to meet our goals as a growing company. This role will be responsible for monitoring our physical inventory and repairs. A successful candidate will have previous facilities management and office management experience for a growing company and be comfortable taking initiative to maximize our resources. This position will report to the VP of Operations and work closely with the IT and Finance teams to achieve its related goals.
Duties
Follow all applicable safety rules and procedures
Repair and maintain equipment
Assist Campus Services Team at times of high output
Work to ensure that all buildings are operating within compliance of all federal, state and local regulations
Design and implement customer service solutions and initiatives; ensure that high-quality customer service is delivered
 Assist with the development of budgets; responsible for program budget compliance and analysis
Write reports, internal documents and processes
Maintain the upkeep of facilities and office management
Strictly organize and track all supply inventory and stock throughout office
Submit printing orders for the office
Coordinate company lunches and other internal events
Perform touch up and finish painting
Replenish restroom/office supplies and light bulbs
Manage incoming and outgoing mail, FedEx, company deliveries
Set up and tear down chairs, tables and equipment in meeting rooms
Prepare recommendations regarding major repairs or replacements for building infrastructures and estimate costs
Scope out projects, bid the projects, evaluate bids, award bids
Pick up and deliver supplies and materials to rooms
Develop and enforce Emergency Preparedness Plan
Maintain building services by managing, identifying, selecting, and monitoring vendors (coffee, snacks, lighting, cleaning, furniture, construction)
Additional Duties
Use hand tools and power tools in minor maintenance repairs and maintaining grounds and walkways
Check buildings at beginning and end of shifts
Follow business practices followed to prepare bid specification
Negotiate agreements and administer contracts
Program planning and scheduling
Participate in quarterly and comprehensive reviews
Requirements
3-5 years experience with building maintenance, general construction, contract administration, and project management
Bachelor's degree in business administration, public policy, political science, economics, civil engineering, construction engineering, architecture or closely related field is desirable, but not required
Possession of a California Class C Driver's License may be required by time of appointment.
Must have strong communication skills, both verbal and written, and must have strong organizational and planning skills
Knowledge of Occupational Safety and Health Administration codes (OSHA)
Knowledgeable of current technology and trends in the profession
Physical Demands

Must be able to remain in a stationary position for long periods of time. The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc. Constantly operates a computer and other office productivity machinery, such as a copy machine and computer printer.

Must have a high level of computer literacy. Role includes repetitive movement of hands and fingers for long periods of time – typing and/or writing.

Occasionally ascends/descends a ladder to service various items.

Constantly positions self to maintain office equipment and move furniture.

Frequently moves  equipment weighing up to 50 pounds across campus for various classrooms and events needs such as ladders, chairs, desks.
Senior Accounting Clerk

JOB DETAILS
Overview


The Senior Accounting Clerk will have a significant impact on the Finance department. This role be responsible for ensuring that all transactions entered into ONTRAPORT’s accounting system are accurate, categorized correctly and reconciled each month. Additionally this role will manage daily transactions, weekly accounts payable, affiliate payments, and monthly account reconciliations. In addition, this role will provide support and coverage as needed for Payroll. 
Duties
Import/sync revenue report into the accounting system and ensure that “other revenue” does not have items that should be classified to a different revenue account
Import/sync banking accounts into accounting system and ensure that all transactions are mapped to the correct category
Import/sync credit card transactions to the correct category
Whenever possible set new “memorized vendors to automatically map transactions to the correct category
Manually enter transactions for accounts that aren’t able to be synced or imported
As new accounts are set-up, ensure that the import/sync process is fully functional
Serve as the first point of contact and customer service any accounting tickets related to outside vendors.
Collect W-9 as needed, and maintain communication with vendor for payment dates and terms
Enter all new vendor details and information into accounting system, and maintain vendor files
Complete weekly Accounts Payable process including: entering invoices into accounting system, completing weekly AP report, preparing cash disbursements, and setting-up recurring credit card payment whenever possible
Work with Compliance Manager to execute weekly affiliate payments each Friday. Issue manual affiliate checks as needed based on manager approvals
Enter all executed payments into the accounting system
Reconcile all bank accounts/ credit cards to accounting system each month to ensure all transactions have been accurately imputed
Work with credit card holder to completed all necessary reconciliations
Provide employees that manage budgets with a reconciliation for against their monthly statement
Coordinate with the Controller as needed to complete any other reconciliations in the chart of accounts
Assist in the preparation of financial reporting such as requested
Additional Duties
Proactively improve all systems and processes on a continual basis
Participate in reviews
Requirements
Associates Degree or higher in Accounting or Finance
Minimum 2 years in an accounting experience (with A/R and/or A/P experience).
Excellent math and analytical aptitude.
Must have strong communication skills, both verbal and written.
Proficient in MS Excel
Good working knowledge of accounting controls.
Physical Demands

Must be able to remain in a stationary position for long periods of time. The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc. Constantly operates a computer and other office productivity machinery, such as a copy machine and computer printer.

Must have a high level of computer literacy. Role includes repetitive movement of hands and fingers for long periods of time – typing and/or writing.
Curious about other jobs?
[bot_catcher]