ONTRAPORT CAREERS
OPERATIONS
Get Stuff Done. Empower Our Team to Do the Same.
 


Things move fast at ONTRAPORT — which means we rely on our Operations unit to keep everything in motion.

Within the Operations unit, our Finance and Accounting team handles the books to keep the team ready to take on bigger and better projects, while our IT Team makes sure everyone has the hardware and the software they need to be productive. Our Talent Acquisition and Development team handles recruiting, administers our extensive benefits package, and promotes ongoing professional growth opportunities. Our Events and Facilities team, Compliance experts and Office Managers are ready to take on anything — and they serve as the glue holding everything together.


Available positions:
Project Manager (Lead - Senior)

JOB DETAILS
Overview

Project Management is a critical and valued role at ONTRAPORT.  Project Managers work closely with leadership to ensure our most valued resources (our staff) are contributing their talents to our most important projects.  This is accomplished through carefully planning, thorough and complete project scopes, accurate time estimates, resource forecasting and problem solving.  Additionally, this role will provide proactive and constant communication at every level to keep projects on track, keep stockholders informed and related parties in the loop as we work together to reach our company goals.
DUTIES
Manage each stage of the project from discovery/planning to launch/completion.
Identify project scope and ensure stakeholder approval.
Manage time estimates, resources and priorities.
Identify change orders / scope creep and rework estimate keeping stakeholders informed.
Host project meetings including; Kick-offs, weekly staff meetings, milestone reviews, retrospectives etc.
Provide accurate and on-time reporting to project teams and stakeholders.
Identify potential roadblocks and provide solutions.
Document workflows and processes and keep up to date.
Additional Duties
Work with other Project Managers to improve PM processes, reporting and communication.
Participate as a member of the Operations Team communicating releases, upcoming needs etc.
Volunteer resources as available for other projects in order to meet company goals.
Constantly and proactively look for ways to improve processes to yield better results.
Participate in the ONTRAPORT Think Tank of ideas for improving the business.
Requirements
3-5 Years as a Project Manager or PMP/PMI Certification.
Experience project managing software projects.
Experience using JIRA, Confluence and the Atlassian product suite.
Experienced workflow & process manager.
Leadership Skills: You will have to keep team members on track, resolve roadblocks.
Time Management: You will be working multiple projects at once with conflicting deadlines and demands.
Resources Planning: You will be expected make the most of the resources assigned to the project and ensure no downtime.
Analytical Skills: You will need to be able use the data available to make informed decisions and provide accurate reporting.
Diplomatic Communicator:  You will be the liaison for your project team, communicating with key stakeholders, other teams and departments.
Physical Demands

Must be able to remain in a stationary position for long periods of time. The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc. Constantly operates a computer and other office productivity machinery, such as a copy machine and computer printer.

Must have a high level of computer literacy. Role includes repetitive movement of hands and fingers for long periods of time – typing and/or writing.
CFO

JOB DETAILS
Overview

The goal of the CFO is to manage and improve the financial wellness of the company. The CFO will direct the finance team on tracking cash flow, financial control and risk management, and proposing corrective actions. This will be achieved by completing review and overseeing the team’s work, effectively managing company resources and protecting against finance risk to the business.  This role will provide recommendations to the Executive Team and report to the President. 
Duties
Delegate, train and review team assignments on a daily, weekly, and monthly basis
​​​​​​​​​​​​​​Provide oversight, feedback and training for each area of your direct reports.
Ensure the accuracy, timely delivery and quality of all work performed by your direct reports
​​​​​​​​​​​​​​Responsible for oversight of month end close procedures including all balance sheet reconciliations, income statement procedures and variance analysis, as well as journal entries.
​​​​​​​​​​​​​​Proactively communicate areas of risk with the executive leadership team
​​​​​​Advise on long term business and financial planning
​​​​​​Assist in the preparation of financial reporting as requested
​​​​​​Document all processes fully so that future staff can easily follow them
​​​​​Conduct ongoing professional development
Ensure financial matters are in accordance with legal and ethical accounting practices.
​​​​​​Oversee all insurance & legal needs
​​​​​​Assist with 401k management as needed
Preparation and implementation of debt tender documents and purchasing practices
​​​​​​Management of company investments and capital reserves
Manage the processes for financial forecasting and budgets, and overseeing the preparation of all financial reporting
Manage all direct reports according to ONTRAPORT’s management best practices.
​​​​​​Conduct weekly 1-on-1 with your team members and build a quality relationship that is encouraging and helps motivate them in their job.
​​​​​​Cover for staff members as needed whenever they are out of the office.
Requirements
Bachelor's Degree or higher in Accounting or Finance, MBA preferred
Experience in a senior financial-management role, partnering with executive staff
At least 5 years of management experience
Must have strong communication skills, both verbal and written.
Experience with NetSuite preferred
Experience with Subscription Based revenue and Saas preferred
Physical Demands

Must be able to remain in a stationary position for long periods of time. The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc. Constantly operates a computer and other office productivity machinery, such as a copy machine and computer printer.

Must have a high level of computer literacy. Role includes repetitive movement of hands and fingers for long periods of time – typing and/or writing.
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