ONTRAPORT CAREERS
OPERATIONS
Get Stuff Done. Empower Our Team to Do the Same.
 


Things move fast at ONTRAPORT — which means we rely on our Operations unit to keep everything in motion.

Within the Operations unit, our Finance and Accounting team handles the books to keep the team ready to take on bigger and better projects, while our IT Team makes sure everyone has the hardware and the software they need to be productive. Our Talent Acquisition and Development team handles recruiting, administers our extensive benefits package, and promotes ongoing professional growth opportunities. Our Events and Facilities team, Compliance experts and Office Managers are ready to take on anything — and they serve as the glue holding everything together.


Available positions:
Food and Beverage Assistant
Food and Beverage Assistant

JOB DETAILS
Overview
As Food and Beverage Assistant, your goal will be to care for your community through implementing our Food and Beverage program. The Food and Beverage program is one of the most important benefits at Ontraport to ensure our staff are happy, healthy, and able to take on their day. This part time role will assist the Office Manager in executing all Food and Beverage responsibilities.
DUTIES
Coordinate food preparation
Complete set up for on site food 
Ensure that food quality and safety standards are maintained on-site to achieve the highest public health standards and reduce the risk of foodborne illness
Responsible for for the cleaning of all equipment, including event equipment
Responsible for food presentation, and overseeing distribution of meals at specific times
Stocking all fridges/taking food and beverage inventory/advising on order adjustments

Beverage production and service, including coffee preparation, iced tea, fruit water

Stocking and cleaning of glassware and plates, bussing dishes and wiping tables

Ensure proper rotation and management of perishable and sensitive ingredients

Wash, dry and restock dishes, cooking equipment, prep and service spaces

Set up and maintain clean and organized prep and service spaces
Serve as an effective team member 
Accept special assignments, job rotation and reassignment as needed within Dining Services
Facilitate Team work and team spirit among staff and managers
Develop, promote and adhere to safety rules, standards or techniques as an integral part of business ​​​​​​​​​​
Requirements
Must be available for varying hours between 7:30 am - 5:00 pm.
Must posses basic culinary experience

Must be comfortable with knife handling, knife safety, be able to chop, slice, dice quickly and efficiently

Able to wash dishes, take garbage and recycling out, keep kitchen   and other areas clean and sanitized. 
Ability to organize and simplify
High School Diploma or equivalent education
Previous catering experience or event management experience
Ability to prioritize and make adjustments for last minute events
Ability to communicate well and work effectively with staff
Familiarity with Google Suite, especially Google Calendar
Physical Demands

Must be able to remain standing or walking for long periods of time. The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc. Occasionally operates a computer and other office productivity machinery, such as a mouse, keyboard, copy machine and computer printer.

Must be able to  lift up to 50 lbs and stand for up to 8 hours a day. 
Must be able to Stand, Walk, Sit, Bend, and Crouch, reach above shoulder level frequently.
Must be able to kneel or crawl, reach above shoulder level.
Must have fIne hand dexterity, be able to twist hand, be able to use simple grasping, power grasping, and light lifting (< 20 pounds) and these actions will occur frequently.
Must frequently engage in light pushing/pulling (< 20 lbs of force), and moderate pushing/pulling (20-50 lbs of force)
Must occasionally be able to engage in Moderate lifting (20-50 pounds), and heavy pushing/pulling (>50 lbs of force).

Occasional exposure to excessive noise
Occasional exposure to moving machinery
Occasional exposure to marked changes in temperature and/or humidity
Occasional exposure to dust, fumes, radiation, microwave
Occasional work in confined quarters.


Staff Accountant

JOB DETAILS
Overview

The Staff Accountant will have a significant impact on the Finance department. This role will be responsible for ensuring that all transactions entered into Ontraport’s accounting system are accurate, categorized correctly and reconciled each month. Additionally this role will manage daily transactions, weekly accounts payable, affiliate payments, and assist with monthly account reconciliations. In addition, this role will manage payroll. This role will report to the CFO.  
Duties
Import/sync revenue report into the accounting system and ensure that “other revenue” does not have items that should be classified to a different revenue account
Import/sync banking accounts into accounting system and ensure that all transactions are mapped to the correct category
Import/sync credit card transactions to the correct category
Whenever possible set new “memorized vendors to automatically map transactions to the correct category
Manually enter transactions for accounts that aren’t able to be synced or imported
As new accounts are set-up, ensure that the import/sync process is fully functional
Serve as the first point of contact and customer service any accounting tickets related to outside vendors.
Collect W-9 as needed, and maintain communication with vendor for payment dates and terms
Enter all new vendor details and information into accounting system, and maintain vendor files
Complete weekly Accounts Payable process including: entering invoices into accounting system, completing weekly AP report, preparing cash disbursements, and setting-up recurring credit card payment whenever possible
Work with Compliance Manager to execute weekly affiliate payments each Friday. Issue manual affiliate checks as needed based on manager approvals
Enter all executed payments into the accounting system
Reconcile all bank accounts/ credit cards to accounting system each month to ensure all transactions have been accurately imputed
Work with credit card holder to completed all necessary reconciliations
Provide employees that manage budgets with a reconciliation for against their monthly statement
Coordinate with the Controller as needed to complete any other reconciliations in the chart of accounts
Assist in the preparation of financial reporting such as requested
Additional Duties
Proactively improve all systems and processes on a continual basis
Participate in reviews
Requirements
2-3 Year Accounting Experience
BA/BS degree in Accounting or Finance required, or high school diploma with equivalent experience.
Proficient in Microsoft Office, Word, and Excel. 
Experience with payroll processing and/or Netsuite preferred
Physical Demands

Must be able to remain in a stationary position for long periods of time. The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc. Constantly operates a computer and other office productivity machinery, such as a copy machine and computer printer.

Must have a high level of computer literacy. Role includes repetitive movement of hands and fingers for long periods of time – typing and/or writing.
IT Manager

JOB DETAILS
Overview

The IT Manager is responsible for the management of Ontraport's network edge, including workstations, A/V equipment and IoT devices. Attention to detail and experience in a service-driven, dynamic environment is essential in this role. This is an excellent opportunity to for an individual looking  to mentor others. Ontraport operates a blended edge environment including Windows, MAC and Linux clients. A proven ability to systematically troubleshoot technical systems is required.  Familiarity with administering Apple products in an enterprise level is a preferred. This role will report to the VP of Operations.
Duties
Troubleshoot hardware and software issues.
Manage Active Directory administration. 
Assist with A.V. maintenance and operation. 
Maintain accurate inventory of technology assets and supplies.
Monitor and respond quickly and effectively to request received through the IT helpdesk. 
Complete special projects as requested. 
Verify and test updates prior to patch management processes.
Follow and promote best practices for general IT management.
Assist in the creation and maintenance of written documentation, including system and user manuals and issue resolution notes. 
Requirements
Five of more years of technical support experience.
Familiarity with networking technologies and terminology, including IP technology, DNS, DHCP, VLAN, LDAP, MSAD, Apple DEP and MDM. 
Understanding of basic principles of computer configuration and operation, computer networking hardware, and computer troubleshooting. 
Proactive with a hands-on working style.
Willingness to learn and adapt to new technology. 
Ability to work collaboratively with team members.
Effectively communicate across all levels and departments, with technical experts and beginners alike. 
Physical Demands

Must be able to remain standing or walking for long periods of time. The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.

Must be able to  lift up to 50 lbs and stand for up to 8 hours a day.
Must be able to Stand, Walk, Sit, Bend, and Crouch, reach above shoulder level frequently.
Must be able to kneel or crawl, reach above shoulder level.
Must have fIne hand dexterity, be able to twist hand, be able to use simple grasping, power grasping, and light lifting (< 20 pounds) and these actions will occur frequently.

Must have a high level of computer literacy. Role includes repetitive movement of hands and fingers for long periods of time – typing and/or writing.
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