The best CMS for educational institutions

Ontraport’s all-in-one CRM for educational institutions is ideal for these business types:

Are you an independent teacher or tutor? Check out our page for coaches and teachers.

Ontraport’s all-in-one CRM for educational institutions is ideal for these business types:

Are you an independent teacher or tutor? Check out our page for coaches and teachers.

These education businesses thrive with Ontraport

It’s going to grow with us

“I love the fact that you can do everything in one place … sending off emails, looking at statistics, building your own pages, and having that payment gateway right there … And based on other entrepreneurs who have used Ontraport, it's going to grow with us.”

[Ontraport’s] potential is basically limitless

"⭐⭐⭐⭐⭐ I LOVE the fact that [Ontraport] is effectively an all-in-one solution that will be enough for pretty much any small to medium sized business. Its potential is basically limitless if you need to do deep integrations with other systems too.”

It’s a winner

“We launched our online university ALL with Ontraport … The feedback that we've gotten from the look and experience is just amazing… The videos are playing, nobody's complaining about lags or loading issues, none of that. It's optimized for mobile. It's a winner.”

Dr. Yen Verhoeven
Qi Learning

Verified user in education management
G2

Aprille Franks
Driven Success

Start the path to scaling today with Ontraport

Start free trial

These education businesses thrive with Ontraport

It’s going to grow with us

Dr. Yen Verhoeven
Qi Learning

[Ontraport’s] potential is basically limitless

Verified user in education management
G2

It’s a winner

Aprille Franks
Driven Success

Start the path to scaling today with Ontraport

Start free trial

Ontraport is used by schools and universities around the world

Why use Ontraport?

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The problem

Running your online educational institution with other platforms

You’ll need to:

Manage all your students’ information, payments and courses separately

Hire a developer to set up and maintain your courses, portals and integrations with custom coding

Offer one-size-fits-all student experiences that don’t cater to individual interests and needs

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The solution

Running your online educational institution with Ontraport

You’ll have:

One central hub for all your student management

A visual drag-and-drop interface so you can create online courses and portals intuitively without hiring a developer

A dynamic CMS that allows you to personalize course content and experiences to each student

Sales automation + CRM

Keep better track of your applicant and student information

Ontraport’s CRM for educational institutions enables you to manage your full student experience from one platform.

Easier student management

Manage each students’ information and every part of their experience, from recruitment and application through course registration and beyond, in one place.

Manage your pre- and post-admission process

Keep track of each student through each stage of your recruitment, application and enrollment process on a visual dashboard. Customize an application form, automate reminders for application review, collect application fees and more.

Streamline tuition payments

Juggling tuition payments every quarter or year for part-time, full-time and single-class students can get complicated. With Ontraport, you can streamline that process using our subscription payment system and customizable payment structures.

This education business systemized and saved thousands with Ontraport.

80%

of one staff member’s time was saved

$40K

worth of time was saved

months to systemize and save tens of thousands of dollars

“An incredible platform. The best I've used in 10+ years running my own businesses. Ontraport is the best small business software out there, bar none. Flexible. Easy to use. Intuitive. And SUPER powerful. Since we've implemented Ontraport we have saved literally 0.8 of a staff member's time in admin and tasks (our previous platforms were SugarCRM). That's, like, $40,000 worth of saved time!!!”

Verified user in education management
G2

CMS

Expand to offer online courses and lessons

Reach more students with interactive online courses. With Ontraport’s CMS, it’s easy to set up and manage.

Screenshot of the Calendar feature in Ontraport overlayed on top of people sitting at a table smiling.

Create your full course catalog with ease

Organize all your courses, modules and lessons in our customizable database. Incorporate video lessons, slideshows, or any type of content. Include instructor names and bios, related assignments and any other relevant information.

An image of Task inside of the Ontraport app overlayed on top of 2 people sitting down looking at a tablet.

Personalize your course experience

Create an interactive, personalized online course using our drag-and-drop creator. Show students the next course upon completion, direct them to the related assignment, show their quiz results on the spot, display a progress bar so they see how much is left, and more.

An image of a message element from an Automation in the Ontraport app

Drip lesson content and reminders

Keep students on pace with your course curriculum by dripping lesson content daily, weekly, monthly or somewhere in between. Send automatic emails when new lessons are available, reminders to complete coursework and more.

Family Tech University built a tailored, interactive learning experience with Ontraport

As educators, Dave and Emily Jones understand the importance of tailoring their course content to each student’s individual needs. But when they realized that personalization would mean 5x-ing their work, they turned to Ontraport for an easier solution. With Ontraport’s Dynamic CMS, instead of building 40 modules for their online course, they only needed eight. And instead of having to manually customize each student’s program, the customization happens automatically based on each student’s selected needs.

Learn more about what Family Tech University built in Ontraport here.

CMS

Offer a central hub for teachers and students

Manage enrollment status, tuition payments, assignments, messages and more — all in one place. With Ontraport, your student-teacher portal can do it all.

Screenshot of an automation map in the Ontraport app

Give teachers and admins control

Your teachers and admins will have full control over the entire course experience, including scheduling messages, releasing new modules and assignments, opening and closing access to courses and much more.

Example of a landing page built in the Ontraport app

Keep your students organized

Give students one central login where they can update their contact and payment info, work through lessons, view and submit assignments, post and reply to forum threads, and send messages.

Examples of feedback forms created in the Ontraport app

Improve student engagement

With a few clicks in Ontraport, you can add two-way messaging with instructors, a forum for students to seek and give advice or collaborate, a knowledge base for referencing key information, the ability to “like” or comment on lessons, and more.

Constantly innovating and improving

“Ontraport's dynamic CMS has allowed us to build all sorts of interesting web experiences for our clients, technology that you'd usually pay a lot more for but it's at everyone's fingertips. Love how this platform is constantly innovating and improving.”

Verified user in Education Management

What makes Ontraport different?

Ontraport is built to help your institution grow online

Manage everything in one place

Ontraport manages all your educational institution’s needs, from online courses, lessons and portals, to student management and beyond.

A team that has your back

We’ll work with you to make a plan for your success with Ontraport, and we’re available 7 days a week for anything you need.

A platform that grows with you

No matter how big you grow, Ontraport has the features and infrastructure you’ll need. You won’t have to switch again.

Customize without code

With Ontraport, you have the flexibility to customize everything to your business model — without needing to become a tech expert or hire a developer.

Frequently asked questions

Is Ontraport for my type of educational institution?

All types of educational institutions thrive with Ontraport. In fact, it’s a top choice for colleges, universities, trade schools and more.

Click here to learn more about what Ontraport can do for your specific business type.

I’ve been in the education industry for a long time — Is Ontraport for scaling?

Ontraport best CMS for educational institutions that are ready to grow or take the leap to go online. Whether your growth has stagnated or you’re simply ready to push the gas, Ontraport will get you systemized and scaled in no time. You can start with our done-for-you systems or build anything you can dream up with our highly customizable platform.

I’m just starting out with my educational institution — Is it too soon for me to use Ontraport?

If you’re new to the education industry, Ontraport is the perfect way to get up and running quickly. Our prebuilt marketing, membership and business systems make it easy to get started without hiring an expert. Ontraport will be there as you grow and continue to evolve your university or trade school — you won’t have to migrate to other tools or add on integrations.

What if I’m already using another CRM for my education industry business?

Most institutions use some other student management software or content management system for education before they upgrade to Ontraport. It’s a common tale: You start with one tool and, over time, keep adding more and more until you realize you need an all-in-one system that can handle your growth.

Ontraport integrates with almost everything, so you’ll be able to run Ontraport alongside your existing systems for as long as you need.

What kind of features should I be looking for in education software?

When shopping for education software, you’ll want to take your entire institution into account — not just the marketing, just the sales or just the student management side of things.

Whether you choose Ontraport or not, we recommend making sure your CRM for educational institutions includes the following features, at the very least:

A website or landing page builder to share your business with the world online
A system for capturing leads and sending marketing emails
A contact management system to keep track of current and prospective students
A payment processing tool to collect orders and charge credit cards
A membership site component to launch a members-only community

As your business grows, you’ll probably need more sophisticated tools than standalone email marketing or website software. With everything running in Ontraport, you’ll have all you need now and in the future — all under one roof so you won’t have to switch platforms as your business scales.

How much does Ontraport cost?

To start, it’s free for 14 days. If you decide Ontraport is right for you, you can create a plan that fits your educational institution’s needs. Your plan is month-to-month with no long-term contracts required, and you can cancel any time.

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